In today’s inter-connected world, someone may ask you to email your resume to you. Of course, that someone (perhaps a hiring manager – one can hope) is asking for a resume is a great relief from constantly sending it out – unsolicited. And you would not be wrong in moving that task to the number one stop on your list of to-do’s.
Emailing a resume has some challenges that you must be mindful of…
First, you need to make sure that the document you are sending is “open able” by the software that is in the other person’s computer. And that your document opens the way you want it to open. Neither is a lock despite the ubiquity and versatility of MS Office.
If you’re not sure, it probably wouldn’t hurt to ask. If you feel that asking would be inappropriate, then consider sending it in a PDF file. A PDF file would be good way to ensure that your resume opens that way you want it. If you’re using the kind of resume that Guerrilla Resume advocates, then formatting is critical and PDF format should work.
Second, consider imbedding or copying your resume directly into the body of your email. Obviously, special formatting may not work – such as again the Guerrilla Resume style – but for a standard chronological resume, it should come out fine. And there are some pluses to doing this. Email is about speeding and convenience. Having to open attachments, however simple and routine, is not fast and convenient. Opening the email and reading the resume right there is.
Lastly, do what you can to secure a physical mailing address. Immediately mail a great-looking, great-feeling hard copy of your resume to that person after emailing it.
I say “great-feeling” because we are tactile creatures. We feel and we make or get impressions from touch. As the person feels the quality and texture, he or she gets an impression. Cheap paper is cheap. A rich, woven paper with weight feels good. Use good resume paper. Use good bright, white paper. Doesn’t need to be fancy, just feel good in the hands.
It’ll just be much better for them to have an original resume on hand than a printed of an email that you sent. And they’ll probably want it at one anyways.
Remember, preface your email resume with a short introduction (cover letter). If you’re copying your resume into the body of email, keep it shorter. Even though you are responding to a request for your resume, you should still probably a brief cover statement to set up your resume.
It should be more than, “I am sending you the resume you ask for,” or any variation to that.
But if effective cover letters are short and to the point, then the email intro is an abbreviated form of that. Brief and to the point.
But the good news is that someone has asked for you to email the resume to him or her, so “selling yourself” in a cover statement is less of a challenge. Just keep it professionally and get the resume to them.